Document Management

ArcFlow Lets You be in Full Control of the Document Flood

We are inundated with countless documents, letters and e-mails every day – all of which have to be logged, managed and archived. This takes up valuable time and at the end of the day it is the efficiency that suffers because whoever is having to spend a lot of time managing documents and searching for information is going to be less productive with regard to his core tasks. In addition to this, companies are also being confronted with regulations for data access, verifiability of digital documents and orderly IT-based bookkeeping systems. In accordance with these regulations all documents originally in digital form have to be archived in an audit-compliant manner. Furthermore, companies must be in the position to retrieve any document in a timely fashion.

ArcFlow enables you to be in full control of the document flood at all times. E-mails and other digital media are just as easy to process in the system as traditional paper documents. The workflow function monitors all the business processes related to documents – from receiving and recording the documents through processing and finalising them – including supervising the whole process.

The complete document management system (DMS) can be seamlessly integrated into your existing IT infrastructure using flexible interfaces. This avoids the loss of documents from other systems with each related process being seamlessly logged.

ArcFlow allows a complete and audit-proof logging and allocation of all your electronic and traditional media – independent of the number of documents your company receives or creates. When using ArcFlow the document format does not matter – whether it is an Office file, an e-mail with an attachment or a scanned document.

Automatic Keyword Allocation

Manual document indexing is a thing of the past as ArcFlow automatically carries out full text character recognition on all input documents. Nevertheless, an additional manual allocation of keywords to the document is still possible, if desired.

There are two easy ways you can access the documents which have been entered into ArcFlow. You can either call up your documents using a chronologically sorted list. Alternatively, you can subdivide your documents into various folders – similar to the file structure on a hard disk. This allocation can be done either manually or automatically. Based on the file name, the recognised content or, for example, a document bar code all input files and documents can be automatically distributed within the document management system. After recording the document no further manual intervention is required. ArcFlow independently completes all the following steps. In practice this means enormous time savings compared to a manual keyword and allocation process.