Which Components does ArcFlow Comprise?

The document management system is made up of three components: Document management, archiving and workflow. ArcFlow allocates data of all formats to their corresponding folders by way of the file name or text content. The DMS automatically runs text recognition on all the documents – so that manual keyword allocation – although still possible – is no longer necessary. On top of this documents can be printed out using a special printer driver connection – simultaneously filing them in ArcFlow as either PDF or TIFF files. The DMS always lets you search your documents quickly and easily – despite large and continually growing data volumes – comparable with an Internet search engine.

ArcFlow lets companies archive all their documents in an audit-proof way. During processing the old version of a document is also stored in the DMS alongside the new version. Even when a document has been deleted the previous versions can still be retrieved, thus making it possible to reconstruct all the previous changes.

The workflow components let you link incoming documents, such as invoices, directly to specific operations. For example, the system automatically sends e-mail reminders when deadlines are reached and provides a summary of which tasks have already been completed and which projects are still open using the graphical workflow assessment tool.