Workflow Function

With a view to meeting deadlines and task completion, the monitoring process can also be further expanded. Should the completion of a task be well overdue, although the previous step has already been completed, the responsible employee’s superior is notified that this step still requires completion. This allows the latter to intervene in the process in a timely fashion, thus avoiding serious consequences (escalation management).

Simple Appointment Administration

ArcFlow also lets you set follow-up tags on selected documents. This means that users can send themselves reminders of both fixed dates and deadlines which recur at regular daily, weekly and/or monthly intervals. The follow-up tags can be set both for individual users and for whole departments. The reminder message can either be in the form of an e-mail or dialog window.

This function can be implemented cross-departmentally in all those areas where specific documents are either updated or checked on a regular basis and also where tasks are completed in association with certain documents. The Accounting Department, for example, can send itself a reminder that the monthly turnover tax advance return is due or that selected invoices need drawing up and dispatching.

Digital Stamps

ArcFlow lets you apply digital stamps to your documents. To do this the user simply selects the stamp from the menu bar on the left and then pulls it over to an open document using Drag&Drop. Once inserted the object can be moved to any desired position. The user can either choose from the templates or define an individual stamp. Apart from the most common stamps, such as accounting or company stamps, the user can also insert his/her signature into the document. ArcFlow’s rights management system ensures that each individual member of staff can only import his/her own signature into the document.

Stamping a document can also be linked to a workflow. For example, the accounting department can immediately tell from reviewing the workflow summary when an invoice has been reviewed and accordingly stamped by a department.